Grant Compliance and Fiscal Services

Grant Compliance and Fiscal Services


Welcome to the Office of Grant Compliance and Fiscal Services (GCFS), responsible for grant services from participating in the development of grant proposals to grant award close-out. GCFS consists of two separate offices working together to maximize the resources available to the students of Philadelphia.  In addition, GCFS contains the Office of Non-Public School Programs that manages the federal and state funds and implements the instructional programs for non-public school students in the City of Philadelphia.

The Office of Grant Fiscal Services (GFS) provides financial management  and reporting support to grant program personnel and schools in accordance with applicable State and Federal laws, regulations, and specific grant terms and conditions. GFS also helps determine District grant allocations and provides support and technical assistance to program managers regarding budgets, fiscal reporting and funding projections. GFS also works with the Grant Compliance Office and Office of Non-Public Programs to complete the yearly federal Consolidated Application to request federal funds from the Pennsylvania Department of Education, and to report on expenditure and programmatic activity.

The Grant Compliance Office (GCO) works cooperatively with the grant program managers / school principals and support staff to ensure that grants are managed properly and that government funds are consistently utilized across offices and schools in accordance with applicable State and Federal laws, regulations, EDGAR, Federal Uniform Grant Guidance, and specific grant terms and conditions. To support that effort, the GCO develops policies, procedures and provides operational training and support to program personnel for best practice grant management and compliance.  In addition, the GCO collaborates with other agencies and organizations to identify and address educational policy issues and compliance concerns, and oversees the implementation of the Grant Corrective Action Plan agreed to by The School District of Philadelphia, US Department of Education, and Commonwealth of Pennsylvania. 

Finally, the GCO is the umbrella organization for the Title I Office responsible for executing certain compliance provisions of federal funds, notably Title I, and for coordinating the annual monitoring visit by the Pennsylvania Department of Education.

The Office of Non-Public School Programs (ONPP) is focused on managing federal equitable share dollars required to be provided to non-public schools from SDP federal grant awards, and State Act 89 dollars for the same allocated to Intermediate Unit 26.  These funds provide supplemental educational services to non-public school students in Philadelphia County.

About Us
Learn about GCFS's Vision, Mission and Goals, and how the office remains committed to providing funding and compliance support to district managers and schools for the benefit of children.

Programs & Services
Locate information about the programs and services provided by GCFS.

Policies & Procedures
Review documents and forms that describe the District’s policies and procedures from grant development to closeout.

Frequently Asked Questions
Find answers to common questions.