Policies & Procedures

Contracts

Below are documents associated with the District's contracting process. For an overview of the process, please read the District's Contract Handbook. If you have questions about the process please call the Office of General Counsel at 215-400-4120. If you have a problem with a contractor performing services on an existing contract, please call Miles Shore at 215-400-5162.

Limited Contracts ($15,000 and Under)

There is generally no need to prepare an SRC resolution to have a contract approved if it is for $15,000 and under. The Limited Contract Review Committee can approve the contract. In order to have the limited contract approved, you must submit to the committee a completed Limited Contract Form with three signatures (your signature, the contractor's signature and the signature of your regional superintendent or cabinet level supervisor), the Limited Contract Information Sheet and other supporting documents.

Please read the District's Contract Handbook for a description of the steps you must take to complete a limited contract.

Limited Contract Form

Limited Contract Standard Terms and Conditions

Limited Contracts ($15,000.01-$25,000)

In order to have a contract from $15,000.01 to $25,000 approved, you must draft a resolution for SRC consideration. Click here for sample resolutions and for directions for preparing resolutions. Once the SRC approves the resolution, you must submit to the Office of General Counsel a completed, unsigned Limited Contract Form, the Limited Contract Information Sheet and other supporting documents. The Office of General Counsel will handle signatures.

Please read the District's Contract Handbook for a description of the steps you must take to complete a limited contract.

Agreement for Services (over $25,000)

In order to have a contract over $25,000 approved, you must draft a resolution for SRC consideration. Click here for sample resolutions and for directions for preparing resolutions. Once the resolution has received SRC approval, complete the Agreement for Services (or if applicable, a Standard Amendment Agreement) and send one (1) copy of the Agreement for Services, the resolution, the Description of Work and any other required documents to the Office of General Counsel. A more detailed description of the steps you must take is in the Contract Handbook.

Contract Links

Small Business Development Office Database
District's Educational and Organizational goals
Criminal Background Check
Child Abuse Clearance Check
Affidavit (in lieu of criminal and child abuse checks)
FBI Clearance Information
W-9 Form
Insurance Certificate Sample

Student Funds Contracts

Addendum for Student Funds Contracts

Use this form to contract for things like proms, class trips or events, yearbooks, class rings or photography - expenditures, that is, from the school's student funds account(s). In order to contract to spend such funds, take the form of agreement provided by the vendor, verify that the terms of the deal (price, date, description of the work or services) are acceptable to you, complete the Addendum, staple it to the vendor's form of agreement, have the vendor sign both, and have the principal of the school sign both. The Office of General Counsel will be glad to review such contracts. To spend student funds, you do not need an SRC resolution (24 P.S. Sec. 5-511(d)).

For proms and other events, please read the vendor's agreement carefully. These agreements typically provide for the forfeiture of the fee to the vendor if the school cancels the event before its scheduled date. Schools need to be aware of these clauses and plan accordingly.

Note: the School District pays for graduations with school funds, not student funds. Please contact the Office of General Counsel (Ed Salomon, 215-400-5153) for assistance with graduation contracts.

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