Types of Documents Maintained in Personnel Files

Personnel files may contain any of the following documents as applicable.

• Academic Transcripts
• Affidavits
• Address Change
• Certifications/License
• Code of Ethics Acknowledgment Form
• Child Abuse Clearance
• Commendations
• Criminal Record Check
• Deduction or Withholding of Pay
• Discipline Documents
• Employment Application
• Employment Contract
• Examinations and Test Scores
• FBI Check
• I-9 Forms and Documentation
• Job Title, Dates of Change
• Leave Records (Sabbatical, FMLA etc.)
• Letters: Retirement/Termination/Resignation
• New Employee Information Sheet
• Offer Letter
• Praxis (Teachers Only)
• Performance Evaluations
• Prior Experience Form
• Professional Development
• Restoration or Return to Service
• Resume and References
• Site Selection Form/Emails
• Teacher Acceptance of Position
• W-4 Form
• Workers Compensation Form