Must Do's

To ensure compliance with the financial policies and internal controls, below are a set of guidelines that each employee should follow:

• Budget for services and materials
• Encumber funds
• Secure service contract agreements
• Adhere to the contract agreement
• Purchase materials through the School District of Philadelphia's Procurement Process
• Process payments and input receivers timely
• Manage and adhere to budget commitments
• Ask if unsure before expenses are incurred on behalf of the school district

Specific policies and procedures that can be found include Food Policy, Petty Cash, Reimbursements, Encumbrance, Payment Processing,and Vendor Account Management.